Academic Policy and Procedure

PRACTICUM POLICIES

Clinical Instructor(s) must supervise the student skills in the practical areas or immersion such as hospital, home care, assisted facilities, long-term nursing homes and whether public or privately-owned company. The College is responsible in the practicum or immersion or on-the-job training placement for all students.

Students must perform the skills in the placement area that are within the scope of practice and follow the policies and procedures and the professional code of ethics.

Students must meet the following pre-requisites and conditions to be eligible for registration and commencement of practicum:

1. Satisfactory pass and completed all the modules/courses or by permission of the department/program head.
2. Hold a valid Criminal Record Check with Vulnerable Sector Check.
3. A completed Immunization Record.
4. Time limit on eligibility for Practicum Courses that require coursework that should not exceed 12 months from date of registered enrolment.
5. Students are required to attend all practicum seminar classes in order to be eligible to complete the practicum.
6. All students are required to speak English all the time.
7. Attendance of a 100% is required and must be on time always.
8. Uniform/Scrub suit must be worn always with ID. Except for Pharmacy Assistant and Accounting and Payroll Administrator Programs.
9. Must maintain safe practice and respect client’s right at all times.
10. Must have an up-to-date CPR/BLS certification.

PERSONAL ATTITUDE AND APPEARANCE

Personal appearance contributes to the climate of the school and are preparation for the world of art and work. Students attending skills laboratory, CPR/BLS class and WHMIS are required to wear the scrub suit.

Uniforms promote safety, business like atmosphere and will distinguish students from others. It will be introduced during orientation about the color coding.

1. Students are encouraged to wear prescribed scrub suit conveying the College common purpose.
2. The following uniform must be observed:
     2.1 There is an official scrub suit that must be worn during skills laboratory, CPR/BLS and practicum (laboratory gown for Pharmacy Assistant)
     2.2 Official College T-Shirt and jeans will be worn only during workshop/trainings, volunteering and festivity.
3. The use of jewelry must be limited to wedding ring/engagement ring must be used only during practicum.
4. Students must observe when use of uniform/scrub suit, an ID card must always be used upon entering the College premises.

SHOES
• Duty shoes are acceptable. No boots nor formal shoes allowed unless required by the College to attend special events or occasions.

PERSONAL HYGIENE
• Must appear neat, clean and odor free. The use of perfume is limited, and makeup should be moderate
• Long hair is acceptable, but it must be tied back or pinned up
• Fingernails must be trimmed. No artificial nails are discouraged
• Beards and moustaches must be trimmed
• Refrain from chewing gum during clinical classroom and practicum.

POLICY ON EXPULSION

Expulsion has no time limit. Expelled from the College for an indefinite time period. This means that you are not allowed to attend any school or school-related activities. If you receive this kind of expulsion you will be assigned to a program for expelled students. A meeting with the Guidance Counselor will be set. Students are suspended first, while expulsion is being considered. These include:

1. Possessing a weapon, including a firearm
2. Using a weapon to cause or threaten bodily harm to another person
3. Committing physical assault on another person that causes bodily harm requiring treatment by a medical practitioner
4. Committing sexual assault
5. Trafficking in weapons
6. Trafficking in illegal drugs
7. Committing robbery
8. Giving alcohol to a minor

ACADEMIC POLICY ON SUSPENSION

A suspension means students are removed from school temporarily for a specific period of time. Students may be suspended for a period of time ranging from one school day to 20 school days. Students who are suspended for more than five school days are considered to be on long-term suspension. Students cannot take part in school activities or events while suspended.

The Board of Directors must consider suspension if students have engaged in any of the activities listed below. These include:

1. Uttering a threat to inflict serious bodily harm on another person
2. Possessing alcohol or illegal drugs
3. Being under the influence of alcohol
4. Swearing at a teacher or at another person in a position of authority
5. Committing an act of vandalism that causes extensive damage to school property at the student’s school or to property on school premises
6. Bullying

LEAVE OF ABSENCE

A leave of absence is approved/granted for up to one year at a time and the leave periods must coincide with the full terms. If a leave is initiated part way through a term approved, the leave will be backdated to the beginning of the term or begin at the start of the next term. There are three grounds for granting a leave of absence from an academic program: medical, parental, professional (experience or development), and compassionate.

1. A leave of absence for compassionate reasons or professional leave may only be granted by the Program/Academic Head.
2. Leaves of absence are leaves from one’s academic studies. An academic leave has implications for current employment. A valid written explanation with supporting documents must be attached to the letter.
3. It is the student’s responsibility to inform any agencies providing scholarships or an employer requiring enrollment of the leave from the program.

CANCELLATION OF CLASSES

To detail a process to notify students when classes need to be cancelled as a result of the absence of individual instructors/professors.

1. Students are provided a schedule of classes and course outline at the beginning of classes so they can commit themselves to responsible class attendance and plan their activities. If a class or laboratory will be cancelled, students must receive adequate notice and be provided with an explanation for the Instructor’s absence.
2. Scheduled classes are to be cancelled only with the approval of the Board of Directors or designate.
3. Notice is given to students as soon as the Instructor’s absence is known.
4. Students are provided with alternative learning experiences in order to make up the missed class(es).
5. The College accepts no responsibility for the cancellation or discontinuance of any class or course of instruction which may be made necessary or desirable as a result of an act of God, fire, riot, lock-out, stoppage of work or slow-down, labor disturbances, lack of funds, the operation of law, or other causes of the kind.

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